Reimbursement Procedures for all Funding Programs

After being approved for funding, the following information is required for reimbursement from the College Council:

  • Description of the event – How many people attended the event? How was it publicized? How did it meet the goals of College Council?
  • Itemized proof of purchase (receipts) –  Without receipts that specify what was purchased, reimbursement is not guaranteed.  Reimbursements will not be possible for certain purchases, like those for alcohol or gift cards.

Funds will be disbursed in one of two ways:

  1. Individuals signed up for direct deposit will be reimbursed directly into their bank account, as paired via SIS.
  2. All others will be sent a reimbursement check at their address as indicated on SIS.  Please keep your address updated!

If you do not have a receipt for your expense, please contact our treasurer.  You may submit a copy of your bank statement with the pertinent data highlighted and other information may be blacked out for privacy.  Reimbursements using this method are possible but not guaranteed, especially because bank statements rarely included itemized reports.  Please try to save itemized receipts!

Please contact our treasurer, Jesse Persily, at collegecounciltreasury@virginia.edu with questions about the reimbursement process.